Home | PPM Solutions | POL ReplacementReplacing Project Online?

Why move to myP3+

Microsoft’s retirement of Project Online (POL) has created an immediate decision point for organisations that rely on it for portfolio visibility, governance, and executive reporting. Replacing POL for most organisations is about protecting continuity, confidence, and control across portfolios while change is underway.

myP3+ was designed for exactly this moment: to preserve enterprise PPM capability without forcing you to rebuild your delivery frameworks. On this page we will cover:

The real challenge with replacing POL
Why choose myP3+ to replace POL
Capability comparison between POL, Planner and myP3+
A pragmatic migration approach
Is myP3+ right for you
Your next step

The Real Challenge with Replacing POL

For many organisations, POL is the backbone of enterprise PPM, supporting:	If POL is removed or replaced poorly, organisations face real risks:
Portfolio and investment reporting Governance and stage‑gate approvals Executive dashboards Risk, issue, and change management Assurance, audit, and compliance processes	Loss of consistent portfolio level visibility Fragmented governance and approval processes Reduced executive confidence during transition Inconsistent risk, issue, and change management Pressure to rebuild processes under tight deadlines

Successful replacement means maintaining these disciplines, not simply adopting a new planning tool. The risk isn’t change, it’s losing the processes leaders already trust.

Why choose myP3+ to replace POL

1. Continuity First — Not Rebuild First	2. Consistent PPM Processes	3. Portfolio Visibility Executives Can Trust	4. Purpose built for enterprise PPM
myP3+ is designed to preserve enterprise PPM capability rather than forcing a redesign of your operating model, supporting: Familiar portfolio and governance concepts Minimal disruption to delivery teams Executive and portfolio reporting stabilised early Phased transition rather than a big‑bang cutover	myP3+ supports enterprise wide, standardised processes for: Risk, issue and change management Stage‑gate and approval workflows Assurance, audit, and compliance activities Covers all aspects of PPM such as stakeholder, benefits, product and quality	During periods of platform change, executive confidence depends on clear, reliable portfolio insights. myP3+ provides: Integrated portfolio and program views Prioritisation and investment decision support Benefits and outcomes tracking Decision‑ready dashboards designed for executives	myP3+ integrates with Microsoft 365 but does not depend on Microsoft product lifecycles. Reduced risk of future forced migrations Long‑term platform stability
Outcome: Confidence and control are maintained while change happens.	Outcome: Predictable, auditable processes that leadership and assurance functions can rely on.	Outcome: Leaders continue making informed decisions without data gaps or manual workarounds.	Outcome: Greater control over your PPM future.

1. Continuity First —
Not Rebuild First

2. Consistent PPM Processes

3. Portfolio Visibility Executives Can Trust

4. Purpose built for enterprise PPM

myP3+ is designed to preserve enterprise PPM capability rather than forcing a redesign of your operating model, supporting:

Familiar portfolio and governance concepts
Minimal disruption to delivery teams
Executive and portfolio reporting stabilised early
Phased transition rather than a big‑bang cutover

myP3+ supports enterprise wide, standardised processes for:

Risk, issue and change management
Stage‑gate and approval workflows
Assurance, audit, and compliance activities
Covers all aspects of PPM such as stakeholder, benefits, product and quality

During periods of platform change, executive confidence depends on clear, reliable portfolio insights.

myP3+ provides:

Integrated portfolio and program views
Prioritisation and investment decision support
Benefits and outcomes tracking
Decision‑ready dashboards designed for executives

myP3+ integrates with Microsoft 365 but does not depend on Microsoft product lifecycles.

Reduced risk of future forced migrations
Long‑term platform stability

Outcome: Confidence and control are maintained while change happens.

Outcome: Predictable, auditable processes that leadership and assurance functions can rely on.

Outcome: Leaders continue making informed decisions without data gaps or manual workarounds.

Outcome: Greater control over your PPM future.

Capability Comparison: POL vs Planner vs myP3+

Capability Area	Project Online	Microsoft Planner (Premium)	myP3+	myP3+ Scheduling Module only
Core purpose	Enterprise PPM	Team and work management	Enterprise PPM	Enterprise PPM
Portfolio level governance	✅ Supported	⚠️ Limited	✅ Strong (central by design)	N/A
Consistent risk, issue & change management	✅ Supported	❌ Not Supported	✅ Strong (Standardised, configurable processes aligned to enterprise frameworks with process help screens for users – covers all aspects of PPM sucha as stakeholder, benefits, product and quality)	N/A
Stage gate & approval workflows	✅ Supported	❌ Not Supported	✅ Strong (Configurable stage & gate models, aligned to organisational lifecycle)	N/A
Demand pipeline & prioritisation	✅ Supported	❌ Not Supported	✅ Strong (Managed demand pipeline, prioritisation & appraisal / assessment modules)	N/A
Financial management	✅ Supported	❌ Not Supported	✅ Strong (cost integration supported)	✅ Strong
Executive portfolio and project reporting	✅ Supported	⚠️ Limited	✅ Strong (Designed for executive decision making)
Enterprise schedule template and fields	✅ Strong	❌ Not Supported	✅ Strong
Enterprise resource pool (ERP) and Fields	✅ Strong	❌ Not Supported	✅ Strong
Assurance and exception management	❌ Not Supported	❌ Not Supported	✅ Strong (Built-in assurance prompts and exception management)	N/A
Document automation	❌ Not Supported	❌ Not Supported	✅ Strong (Automated generation of key PPM documents)	N/A
Auditability & traceability	✅ Supported	⚠️ Limited	✅ Strong (End to end, auditable system of record)
Out-of-the box (OOTB) configuration available	❌ Not Supported	❌ Not Supported	✅ Strong (Complete set of register, schedule, report and document configuration available OOTB)	✅ Strong
Implementation effort as a replacement	❌ Retiring	✅ Low	✅ Medium (Phased, continuity focused transition)	✅ Low
Support for users and administrators	⚠️ Limited	⚠️ Limited	✅ Strong (Training on implementation, Direct support for users and admins with PPM practitioners and technical leads locally in Australia)
Microsoft ecosystem alignment	✅ Native	✅ Native	✅ Built on and integrated with Microsoft platform
Future readiness (data & AI)	❌ Not Supported	⚠️ Limited	✅ Strong (Structured PPM data to support future AI and analytics)
Future stability for enterprise PPM	❌ Retiring	⚠️ Limited	✅ Strong (Long term enterprise PPM roadmap)

A pragmatic migration approach

Replacing POL does not need to be rushed or disruptive.

myP3+ supports a phased, low‑risk transition:

Stabilise portfolio reporting and executive oversight
Transition governance, controls, and assurance processes
Optimise delivery insights, reporting, and decision‑making over time
No forced rebuilds. No big‑bang cutovers. No loss of control.

Is myP3+ Right for You?

myP3+ is a strong fit if:

POL underpins portfolio reporting or governance today
Executive confidence and decision‑quality are critical
You cannot afford inconsistent or informal processes
Continuity is required without reworking existing processes

Your Next Step

Replacing POL is a strategic decision — not just a technical one.

A short conversation can help clarify:

What capabilities must be preserved
Where governance and reporting risks exist today
Whether myP3+ is the right fit for your organisation

Migrate with confidence. Maintain control. Protect your portfolio.

Use the contact details or enquiry form below to start the conversation.

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